Minutes of the February 5, 2019 - Council Meeting2/5/2019
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TOWN OF WOLCOTT COUNCIL MEETING

 

The Council of the Town of Wolcott met Tuesday, February 5, 2019 at 6:00 p.m. in the Community Room of the Wolcott Town Hall for its regular stated meeting.

 

Council President Michael J. Johnson opened the meeting by asking all present to join in saying the Pledge of Allegiance.

 

Council Members Present

Council President Michael J. Johnson, Council Members Fred A. Young, Richard A. Lynn and Patrick M. Powell.

 

Council Members Absent

Council Vice President Stephen B. Schemerhorn.

 

In attendance were: Clerk-Treasurer Linda S. Bajzatt, Water & Street Supt. Robert Thomas, Wastewater & Stormwater Supt. Chad Reynolds, Town Marshal James M. Herre; Wolcott Park Board President Lori Bussell, Wolcott Volunteer Fire Dept. Chief Kenneth Burns, Wolcott Ambulance Director Steven Young, Sr., and Wolcott Town Attorney Jacob A. Ahler. Also present were: White County Economic Development Wolcott Representative Karen K. Evans, White County Area Planning & Building Executive Director Joe Rogers, White County Economic Development Executive Director Randy Mitchell, James Wolf of the Monticello Herald Journal, Daryl Orns, Darwin Miller, Robert Bellucci of Commonwealth Engineers, Inc., Marc Rape from Strand Engineers, Inc., Jeff Demerly, and Janelle Hofstetter.

 

Clerk-Treasurer Linda S. Bajzatt administered the Oath of Office to newly appointed Council Member Patrick M. Powell.

 

Council President Michael J. Johnson opened the floor to the audience for questions or comments and requested all who addressed the Council, please state your name and place of residency. No comments or questions were forthcoming.

 

White County Building & Planning Executive Director Joe Rogers stated that he was attending Council meetings to generate conversation regarding possible odors being emitted from the MACP or other sites within White County. He stated that no ordinance regarding commercial/industrial output has been established. Mr. Rogers explained the following proposed Odor Ordinances:

         Proposed Ordinance 3.19 Odor Control Systems and Standards:

         Odor Control Plan (OCP) Master Guide

         Minimum Plan Requirements

         Suggested Definition Changes and Additions:  Slaughterhouse

Mr. Rogers stated that the proposed odor control ordinance is to be established in order to protect the public health, safety and general welfare of the community by requiring proactive steps be taken to manage odor and its potential ill effects.  This section works to avoid the adverse environmental conditions created by the dispersion of non-desirable odors on the community from specific, high risk industries and business sectors. Mr. Roger stated that the property owner, operator and developer of the site have the duty of compliance with the requirements of this section and any other requirements provided for in this ordinance pertaining to odor requirements and standards. Mr. Rogers stated that the property owner, operator and/or developer of the site must provide the County and State a plan of emissions with documents or materials to be considered for achieving the objectives and requirements of odor management and control that are spelled in this ordinance. Mr. Rogers stated that there will be a complaint threshold which he explained as follows: the complaint threshold established for any entity subject to the requirement of the OCP (odor control plan) is 10 independent complaints from at least five different owners or tenants from different properties within any 90 day rolling period. Council President Michael J. Johnson asked how odor was being defined. Mr. Rogers stated the industries must meet the thresholds prescribed. There will be a detection scale with ?1? being some odor and ?7? being bad odor. IDEM has a scale to ?24?. Joe Rogers engaged in lengthy discussion with several persons from the audience and Council. Mr. Rogers stated that he will make available to the Council and public his notes of tonight?s discussion.

 

 Janelle Hofstetter expressed dissatisfaction of the windmill farms; stating that when her family was approached about leasing land to be built upon, she was unaware of how the horizon was going to look and stated the windfarms have a negative rather than positive effect on Wolcott?s development. Discussion ensued on structures which utilize renewable energy including solar farms.

 

 White County Building & Planning Executive Director Joe Rogers stated that the definition of  a slaughter house was updated and explained. Mr. Rogers stated that citizens can make complaints with Richard Lynn as he is the town?s Area Plan representative.  Council President Michael J. Johnson thanked Mr. Rogers.

 

Council President Michael J. Johnson then read Ordnance No. WC 2019-01, Amendment to the Zoning Ordinance of White County State of Indiana:  Amending Chapter 7 ? Conversion from: Wind Energy Conversion Systems Siting Regulations to Renewable Energy Systems Wind and Solar Siting Regulations & Added sections pertaining to solar energy developments; and Chapter 14 Definitions: Added definitions pertaining to solar energy regulations. Council Member Fred A. Young moved to accept and approve as read Ordnance No. WC 2019-01, Amendment to the Zoning Ordinance of White County State of Indiana:  Amending Chapter 7 ? Conversion from: Wind Energy Conversion Systems Siting Regulations to Renewable Energy Systems Wind and Solar Siting Regulations and Chapter 14 DefinitionsCouncil Member Patrick M. Powell seconded the motion; and the motion passed 3-0.

 

Council President Michael J. Johnson read Ordinance No. WC 2019-02, Amendment to the Zoning Ordinance of White Cunty State of Indiana: Amending Chapter 3 ? Specific Use Requirements & Performance Standards: 3.0.2 Number of Principal Buildings per Lot & 3.0.4. Vision Clearance Area. . Council Member Fred A. Young moved to accept and approve as read Ordnance No. WC 2019-02, Amendment to the Zoning Ordinance of White County State of Indiana:  Amending Chapter 3 ? Specific Use Requirements & Performance Standards: 3.0.2 Number of Principal Buildings per Lot & 3.0.4. Vision Clearance Area; Council Member Richard A. Lynn seconded the motion; and the motion passed 3-0.

 

Departmental Reports

 

Wolcott Water & Street Supt. Robert G. Thomas stated that residents needed to be aware of their water meter location when clearing away snow. One resident used a snowplow which clipped the meter lid.

 

 Wolcott Wastewater & Stormwater Supt. Chad Reynolds stated that he needs a back-up pump for the lift stations; American Pump Repair being the lowest quote of $4,676.40 for a Barnes vortex pump, 7.5 hp, 230 volt, 3-phase; $391.50 for a 230 Volt, 3-phase 50 ft. plug-n-play cord. The main lift station is a 3-phrase, but currently does not have a 3-phrase back-up pump. Council Member Richard A. Lynn asked about time needed for repairs to the downed pump and inquired about having the other down pump rebuilt.  Mr. Reynolds stated that the repairs will be about three to four weeks, and American Pump Repair does not have a rebuilt pump on hand presently. The current pump which is in for repairs does not need to be rebuilt, just repaired and adapted to the 3-phase. Mr. Reynolds stated that the town just purchased a new pump for the Park lift station for about $300.00.  Council Member Richard A. Lynn stated that he does not have a problem with repairing or buying new, but he would like the men to consider having pumps rebuilt to save on cost. Council Member Patrick M. Powell moved to approve the purchase of a three-phase pump for the main lift station from American Pump Repairs for $5312.18; Council Member Richard A. Lynn seconded the motion; and the motion passed 3-0.

 

Wastewater & Stormwater Supt. Chad Reynolds stated that when snow plowing on a dead-end street, it is difficult to turn the truck around without backing into a resident?s driveway. He stated that he and Bob have encountered where a resident has erected a sign at the end of the property driveway saying that no truck is allowed. He continued that the resident personally advised them to not back onto his driveway. Discussion ensued. Town Attorney Jacob A. Ahler advised the Council that the men may back onto a driveway that is in the easement variance or right-of-way, even if it is maintained by the resident. 

 

Wolcott Town Marshal, James M. Herre presented the police department?s monthly report. Marshal Herre stated that he proposes having cameras erected at each corner of the town hall building; in the council meeting room; in the entry hallway off of North Street; in his office lobby and in the interview room, including audio.  He then presented quotes from the following:

1.      Electronic Systems Group, Inc. ? total quote of $12,183.00

2.      Mulhaupt?s Incorporated ? for a total of $14,630.40

3.      Apex Security Systems, LLC ? for total of $9,912,00

Discussion ensued relative to quality, performance and which met the Marshal?s needs. No action was taken at this time. Marshal Herre will ask for a break-out of prices from each vendor.

 

Clerk-Treasurer Linda S. Bajzatt presented the following:

         Approval to pay invoices from USDA RD/Indiana Bond Bank BAN closing and invoices relevant to said bond closing disbursements totaling $156,135.92.

Council Member Patrick M. Powell moved to approve pay invoices from USDA RD/Indiana Bond Bank BAN closing and invoices relevant to said bond closing disbursements totaling $156,135.92Council Member Fred A. Young seconded the motion; and the motion passed 3-0.

 

         Approval to pay Wells Fargo Bank pay-off of principle & interest for Waterworks Revenue Bonds of 2001 in the following amounts:

         Principle for Waterworks Revenue Bonds of 2001    $70,000.00

         Interest for Waterworks Revenue Bonds of 2001      $     105.00

         Wells Fargo Bank, administration fee                        $    500.00

Council Member Patrick M. Powell moved to approve pay Wells Fargo Bank pay-off of principle & interest for Waterworks Revenue Bonds of 2001 in the following amounts:

         Principle for Waterworks Revenue Bonds of 2001    $70,000.00

         Interest for Waterworks Revenue Bonds of 2001      $     105.00

         Wells Fargo Bank, administration fee                        $    500.00;

 Council Member Fred A. Young seconded the motion; and the motion passed 3-0.

 

         Approve payment in the amount of $3,200.00 to White County Economic Development and sign Memorandum of Agreement for Assistance in Planning and Implementing Economic Development Programs.

Council Member Fred A. Young moved to approve payment in the amount of $3,200.00 to White County Economic Development and sign Memorandum of Agreement for Assistance in Planning and Implementing Economic Development Programs; Council Member Patrick M. Powell seconded the motion; and the motion passed 3-0.

 

Clerk-Treasurer Linda S. Bajzatt stated that The New Wolcott Enterprise has been sold, but was unsure what the new newspaper would be called.

 

Minutes/Memoranda

Council Member Fred A. Young moved to approve following minutes and/or memoranda as read:

         January 2, 2019 Council Meeting

         January 15, 2019 Special Session

Council Member Patrick M. Powell seconded the motion; and the motion passed 3-0.

 

Robert Bellucci of Commonwealth Engineers, Inc. reported that the preliminary schedule has been revised, basically 2-3 weeks later. Mobilization for both contractors should be around March 1, 2019. Both contractors should set to go after the pre-construction preview and after all site inspections.

 

Mr.  Bellucci stated that White County Commissioners has retained Commonwealth Engineers, Inc. prepare a plan for Wolcott?s wastewater plant and infrastructure.  Mr. Bellucci stated that Vince Sommers will be discussing financial opportunities for the proposed wastewater plant and infrastructure with White County.

 

New Business

 

Clerk-Treasurer Linda S. Bajzatt stated that the 2019 Advanced Disposal contract for approval and execution. Council Member Patrick M. Powell moved to approve the 2019 Advanced Disposal contract as read; Council Member Fred A. Young seconded the motion; and the motion passed 3-0.

 

Clerk-Treasurer Linda S. Bajzatt reported that Advanced Disposal, upon Wolcott Town Council approval, to supply each residential household a 96-gallon receptacle (with wheels and attached lid), thereby allowing Advanced Disposal to use an overhead vehicle. This is at no additional cost to residents or to the Town.  Smaller receptacles will be available for those residents who have less trash. Council Member Patrick M. Powell moved to approve/allow Advanced Disposal?s proposalCouncil Member Fred A. Young seconded the motion; and the motion passed 3-0.

 

Robert Bellucci of Commonwealth Engineers, Inc. stated that his firm will be initiating the implementation of an Asset Management Program for water.  Commonwealth has included an Asset Management Program for the proposed wastewater plant improvement plan, funded in part with White County.  Mr. Bellucci also stated that HJ Umbaugh & Associates is the proposed municipal advisor and accounting service; they will provide a Multi-Year Capital Asset Financial Planning Agreement at a later date.

 

Council Member Patrick M. Powell executed a Certification of Elected Official to the Executive of the Town of Wolcott on Compliance with Municipal - Nepotism Policy Applicable to Contracting, and the annual Certification of Elected Official to the Executive of the Town of Wolcott on Compliance with Municipal Nepotism Policy involving Direct Line Supervision.

 

There being no other business, the accounts payable register was approved and signed for the following amounts:

 

Accounts Payable

 

General Fund

$40,027.42

Motor Vehicle Highway Fund (MVH)

3,245.78

Park & Recreation

2,275.81

Cumulative Capital Improvements

225.36

CCD

4,912.00

Water Operating Fund

Water Meter Deposit Fund

35,582.25

150.00

Wastewater Operating Fund

30,981.48

Stormwater

28.00

Ambulance

Waterworks Construction Fund

705.04

148,983.96

Payroll

14,550.36

Payroll Federal W/H

2,511.48

Payroll FICA/Medicare W/H

3,004.38

Payroll State/County W/H

1,887.79

Payroll Perf W/H

845.58

Payroll PERF Corp Share

2,607.57

Payroll Health Savings Account

230.00

Payroll Medical

1,744.06

Payroll Liberty Nat?l

 

253.92

GRAND TOTAL

$294,752.24   

 

Payroll Docket

     Payroll Ending 03/04/2019

 

$ 10,811.92

Payroll Docket

     Payroll Ending 03/18/2019

 

$ 10,046.93

Utility Adjustments

$-1,677.71

 

 Council Member Patrick M. Powell moved to adjourn the meeting; the motion was seconded by Council Member Fred A. Young; and the motion passed 3-0.

 

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