Minutes for the November 6, 2019 - Council Meeting11/6/2019
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TOWN OF WOLCOTT COUNCIL MEETING

 

The Council of the Town of Wolcott met Wednesday, November 6 2019 immediately following the Public Hearing for the Wastewater Treatment Plant Improvements Project in the Community Room of the Wolcott Town Hall for its regular stated meeting. The regular slated meeting of November 5, 2019 was rescheduled due to the General Election, where the Town Council had candidates running for three Council seats.

 

Council President Michael J. Johnson opened the meeting by asking all present to join in saying the Pledge of Allegiance. 

 

Council Members Present 

Council President Michael J. Johnson, Council Members Fred A. Young and Patrick M. Powell.

 

Council Members Absent  

Council Members Richard A. Lynn and Stephen B. Schemerhorn. 

 

In attendance were: Clerk-Treasurer Linda S. Bajzatt, Deputy Clerk Pam Bennett, Wastewater & Stormwater Supt. Chad W. Reynolds, Wolcott Volunteer Fire Det. Fire Chief Kenneth Burns, Wolcott Park Board President Lori Bussell and White County Economic Development Wolcott Representative Karen Evans. Also present were: Edwin Buswell, Executive Director of K-IRPC, Sarah Prizio of Commonwealth Engineers, Inc., Heather VanDeMark of the Monticello Herald Journal, Darwin Miller, Cameron Emond, Daryl Orns, John Ward, Dawn & George Blissett, Marilyn Young, representing Wolcott Main Street, Marc Rape of Strand Engineering Inc., Janelle Hofstetter and Marilyn Young.

 

Edwin Buswell, Executive Director of K-IRPC, presented the Resolution of the Town Council of the Town of Wolcott, Indiana, Authorizing the Submittal of the WDW Application to the Indiana Office of Community and Rural Affairs and Addressing Related Matters. Council Member Fred A. moved to approve the Resolution of the Town Council of the Town of Wolcott, Indiana, Authorizing the Submittal of the WDW Application to the Indiana Office of Community and Rural Affairs and Addressing Related Matters as read by Council President Michael J. Johnson; Council Member Patrick M. Powell seconded the motion; and the motion passed 3-0.  Mr. Buswell then exited the meeting.

 

Minutes/Memoranda

 

Council Member Fred A. Young moved to approve the following minutes and/or memoranda:

         September 3, 2019 Public Hearing ? Budget

         September 3, 3019 Council Meeting

         September 23, 2019 Executive Session

         September 23, 2019 Special Session

         October 1, 2019 Council Meeting

         October 17, 2019 Special Session

Council Member Patrick M. Powell seconded the motion, and the motion passed 3-0.

Departmental Reports

 

Water, Wastewater & Stormwater Utilities, Streets

No reports were presented as the men were repairing a water main leak.

 

Wolcott Volunteer Fire Dept. Chief Kenneth Burns expressed concern about the hydrants that were removed and not replaced in the same spot. Chief Burns stated that he was very glad to see new hydrants installed down the streets where they were needed, but added that if there was still contingency funds left, could the old hydrants be replaced in their same respective spots. Chief Burns stated that for the urgency to hook to a hydrant, leaving the old hydrants was an advantage for the safety of the residents. Sarah Prizio stated that she will discuss this with Rob Bellucci and see that another company is contracted to replace the hydrants in the spring.

 

Wolcott Park Board President Lori Bussell stated that the old utility shed had been removed from the park. Lori Bussell inquired from the Council if the town would benefit from establishing a dog park. Council agreed unanimously that it would not benefit the town as the current dog owners do not clean up after their animals. Lori Bussell stated that a Tri-County High School group would like to create a fitness track as a project. More information will come later.

 

Karen Evans, Town of Wolcott Representative to White County Economic Development, stated that there is an increased amount of interest in the MACP ? six more inquiries and three site visits from interested businesses.

 

Marc Rape, engineer from Strand Associates introduced himself to the Council; Strand Associates completed the stormwater projects from Market Street to the Wolcott Park.

 

Clerk-Treasurer Linda S. Bajzatt presented correspondence not requiring action:

A.    Community Foundation of White County letter from Director Leslie Goss that states ?Donald Dolick, a Wolcott life-long community resident has created a permanent endowment within the foundation that, with a gift from his estate, will benefit the Wolcott Fire Department.?

Correspondence requiring action included:

A.    County Zoning Control Ordinance, Ordinance No. 2019-05 for the Council President?s signature. This has been approved at the October 1, 2019 Council meeting, but not signed.

 

B.     Boyce Systems Maintenance Terms & Conditions Agreement for term January 1, 2020 through December 31, 2020: Key-Billing--$2,390.00; Key-Fund--$1,850.00; Key-Payroll--$1,440.00 and Key-Assets--$615.00. Council Member Fred A. Young moved to approve the Boyce Systems Maintenance Terms & Conditions Agreement for term January 1, 2020 through December 31, 2020: Key-Billing--$2,390.00; Key-Fund--$1,850.00; Key-Payroll--$1,440.00 and Key-Assets--$615.00Council Member Patrick M. Powell seconded the motion, and the motion passed 3-0.

 

Clerk-Treasurer Linda S. Bajzatt stated that she and staff will be attending Keystone Programs Update and Enhancement Sessions in Greenwood tomorrow; the office will be closed.  Also, the Clerk-Treasurer, Rob Bellucci of Commonwealth Engineers Inc., Edwin Buswell of K-IRPC and Jeff Rowe of BakerTilly will partake in a conference call tomorrow at 10:30am regarding the possibility of a wastewater rate change which may be mandated by the upcoming wastewater improvement project.

 

Sarah Prizio of Commonwealth Engineers, Inc. stated that both projects are very near to be finished. A walk-through with USDA Rural Development agent, David Hacker, for TGB Unlimited, Inc.?s Division ?B?, distribution system occurred after the November 6th construction meeting. Ms. Prizio presented a Certificate of Substantial Completion for this distribution project. Council Membser Patrick M. Powell moved to approve executing the Substantial Completion for TGB Unlimited, Inc.as presented; Council Member Fred A. Young seconded the motion; and the motion passed 3-0. Sarah Prizio stated the only work that might be in question is the grass seeding; Ty Bancroft of TGB Unlimited agreed to have $2,500 withheld from his final payment until Spring to reapply more grass seeding if needed.

 

Sarah Prizio stated that an Open House for the new Water Filtration Plant will be scheduled soon as the Division ?A? project is completed, which is anticipated to be around the first of December.

 

Sarah Prizio presented the following pay requests for the Waterworks Construction Project - PPA #9:

1)      TGB Unlimited, Inc. ? PPA No.9 - $148,588.65 Contractor; $7,82046 Retainage

Council Member Patrick M. Powell moved to approve payment to TGB Unlimited, Inc. ? PPA No.9 - $148,588.65 Contractor; $7,82046 Retainage; Council Member Fred A. Young seconded the motion; and the motion passed 3-0.

 

2)      Reynolds Unlimited, Inc. ? PPA No.9 - $154,090.95 Contractor; Retainage $8,110.05

Council Member Fred A. Young moved to approve payment to Reynolds Unlimited, Inc. ? PPA No.9 - $154,090.95 Contractor; Retainage $8,110.05; Council Member Patrick M. Powell seconded the motion; and the motion passed 3-0.

 

3)      Commonwealth Engineers, Inc., Inv#45221 Construction $3,750.00

4)      Commonwealth Engineers, Inc., Inv#45222 Post Construction $1,125.00

5)      Commonwealth Engineers, Inc., Inv#45223 Professional Fees, Resident Proj. Rep. $17,942.49

6)      Commonwealth Engineers, Inc., Inv#45224 Professional Fees, Financial/Legal Assistance $476.18

7)      Commonwealth Engineers, Inc., Inv#45224 Engineering Fees, Asset Management Plan $1,125.00

8)      Commonwealth Engineers, Inc., Inv#44741 Professional Fees, Financial/Legal Assistance $1,280.62

Council Member Fred A. Young moved to approve payment to Commonwealth Engineers, Inc. for the following:

         Commonwealth Engineers, Inc., Inv#45221 Construction $3,750.00

         Commonwealth Engineers, Inc., Inv#45222 Post Construction $1,125.00

         Commonwealth Engineers, Inc., Inv#45223 Professional Fees, Resident Proj. Rep. $17,942.49

         Commonwealth Engineers, Inc., Inv#45224 Professional Fees, Financial/Legal Assistance $476.18

         Commonwealth Engineers, Inc., Inv#45224 Engineering Fees, Asset Management Plan $1,125.00

         Commonwealth Engineers, Inc., Inv#44741 Professional Fees, Financial/Legal Assistance $1,280.62

Council Member Patrick M. Powell seconded the motion; and the motion passed 3-0.

 

 

Old Business

 

 Resident Darwin Miller asked if there will be a need for a boil order when the change-over from the old water plant to the new water plant and system occurs. Sarah Prizio stated there will not be a need for a boil order. Ms. Prizio stated that there may be a few air pockets when residents use the water. She added that the new plant will run for a couple of weeks before the old plant is decommissioned. 

 

The Clerk-Treasurer presented an Agreement between the Town of Wolcott and BakerTilly Municipal Advisors for a Proposed System Development Charge at a cost of $6,500.00. Discussion ensued. Marilyn Young suggested that the tap fees for both utilities are increased and do away with the system development charges. Dawn Blissett stated that what the Town of Wolcott charges for tap fee and including the system development charges is not really expensive compared to communities in norther Indiana. She stated that new connections and related fees are upward to $10,000 more. Council Member Patrick M. Powell stated that the system development charges are out of line. More discussion ensued with no results. Council President Michael J. Johnson suggested that this subject is tabled until the newly-elected Council members are officially sworn into office. Council Member Fred A. Young moved to table entering into an agreement with BakerTilly regarding the System Development Charges until the first meeting of 2020; Council Member Patrick M. Powell seconded the motion; and the motion passed 3-0.

 

Resident Marilyn Young, representing Wolcott Main Street, requested to closed West Market Street from US24 to Second Street on December 7, 2019 from 4 pm to 9 pm for the Wolcott Main Street Wonderland Fest. Council Member Fred A. Young moved to closed West Market Street from US24 to Second Street on December 7, 2019 from 4 pm to 9 pm for the Wolcott Main Street Wonderland Fest; Council Member Patrick M. Powell seconded the motion; and the motion passed 3-0.

 

Resident Dawn Blisssett stated that she would like to see the town employees cleaning the leaves from the streets in the downtown areas and try to keep the streets and sidewalks clean. She stated that it was her observation that other towns hang the seasonal decorations and banners. Council President Michael J. Johnson stated that he will talk with the employees about this situation, but reminded the audience that there are only two utilities/street employees. No Council action was taken.

 

There being no other business, the accounts payable register was approved and signed for the following amounts:

 

Accounts Payable

 

General Fund

USDA RURAL DEV GRANT

$   52,386.97

   705,640.92

Motor Vehicle Highway Fund (MVH)

5,352.37

Park & Recreation

949.63

Cumulative Capital Improvements

150.00

Water Operating Fund

Water Meter Deposit Fund

307,819.90

150.00

Wastewater Operating Fund

Wastewater Bond & Interest

22,497.90

4,404.80

Stormwater

24.00

Ambulance

2,651.93

Payroll

18,059.00

Payroll Federal W/H

4,26336

Payroll FICA/Medicare W/H

5,955.28

Payroll State/County W/H

1,109.39

Payroll Perf W/H

4,566.72

Payroll PERF Corp Share

2,931.88

Payroll Health Savings Account

345.00

Payroll Medical

1807.65

Payroll Liberty Nat?l

 

32.64

GRAND TOTAL

$1,141.099.34

 

Payroll Docket

     Payroll Ending 10/14/2019

 

$ 12,663.56

Payroll Docket

     Payroll Ending 10/28/2019

 

$13,244.25

Utility Adjustments

-$1,112.55 

 

 Council Member Fred A. Young moved to adjourn the meeting; the motion was seconded by Council Member Patrick M. Powell; and the motion passed 3-0.

 

 

                                                                                    Not in attendance                                              

Michael J. Johnson, Council President                         Stephen B. Schemerhorn, Council Vice-President

 

 

 

                                                                                    Not in attendance                                 

Fred A. Young, Council Member                                  Richard A. Lynn , Council Member

 

                                                                                    Attest:  

                                                                                     

                                                                                         

Patrick M. Powell, Council Member                                                                                        

                                                                                    Linda S. Bajzatt, IAMC, CMC

Clerk-Treasurer 

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