Minutes of the December 4, 2018 - Council Meeting12/4/2018
Publisher:
Author:

TOWN OF WOLCOTT COUNCIL MEETING

 

The Council of the Town of Wolcott met Tuesday, December 4, 2018, 2018 at 6:00 p.m. in the Community Room of the Wolcott Town Hall for its regular stated meeting.

 

Vice President Michael J. Johnson opened the meeting by asking all present to join in saying the Pledge of Allegiance.

 

Council Members Present

Council Vice President Michael J. Johnson, Council Members Fred Young and Richard A. Lynn.

 

Council Members Absent: Council President, Michael A. Yelton and Council Member Stephen Schemerhorn.

 

In attendance were: Clerk-Treasurer Linda S. Bajzatt, Water & Street Supt. Robert Thomas, Wastewater Superintendent Chad Reynolds, Town Marshal James M. Herre; Wolcott Volunteer Fire Dept. Chief Kenneth Burns, Wolcott Park Board President Lori Bussell and Town Attorney Jacob A. Ahler. Also present were: Darwin Miller, Daryl Orns, Robert Bellucci of Commonwealth Engineers Inc., Tyson Janell Hofstettler, and Barbara Lawson, editor/owner of The New Wolcott Enterprise. Renee Anker entered the meeting at a later time.

 

Janell Hofstetter stated that the Winter Wonderland Festival went well, despite the inclement weather and delay of outside celebrations. She stated that it appeared that all that attended enjoyed the life Nativity, Horse & Buggy and especially the lighting of the star above the Farmer Cooperative grain bins.  Ms. Hofstetter stated that the star was made and installed by the late Dave Hall, and that this family was present to participate in the celebration.  She stated that the crowd enjoyed the lighting and send-off of the Chinese laterns/parachutes. Council Vice President Michael J. Johnson thanked Ms. Hofstetter.

 

Minutes/Memoranda

 

Vice President Michael J. Johnson asked for a motion to approve the minutes and/or memoranda for the following meetings:

         November 6, 2018 Council Meeting

         November 27, 2018 Special Session ? Bid Award Recommendation

Council Member Richard A. Lynn moved to approve the aforementioned minutes and/or memoranda as read; Council Member Fred Young seconded the motion, and the motion passed 3-0.

 

Departmental Reports

 

Wolcott Town Marshal, James M. Herre presented his department?s activity report for the month of November 2018.   Marshal Herre stated that he was investigating the cost of purchase and installment of cameras for his office, the Clerk?s office and outdoor perimeter of the town hall. He stated that his current audio/recording system and multiplexor system are outdated and are currently having difficulty communicating effectively.  Marshal Herre stated that he will bring quotes to the Council for the next meeting.

 

Wolcott Volunteer Fire Dept. Chief, Kenneth Burn stated that the excretion washing machine may be here within the next two or three weeks.  Santa Claus will be at the fire station Saturday, December 15 from 1 - 3 p.m.  Council member Richard A. Lynn questioned if the fire station needed a camera system for the outside perimeter.  Chief Burns stated that he did not feel the need of cameras at the fire station at this time.

 

Wolcott Economic Development representative Karen Evans stated that Egglife is looking at another company, SpyGlass, and another possible company to build in the Mid-America Commerce Park.

 

Clerk-Treasurer Linda S. Bajzatt stated that she regrettably accepted the resignation of Diana Brettnacher; her term of employment will end effective December 15, 2018. Mrs. Bajzatt will be advertising for another utility clerk.  Clerk-Treasurer Linda Bajzatt stated that the new computers and updated software have been installed in the Clerk?s office and in the Marshal?s office, and expressed gratitude to the Council.

 

Clerk-Treasurer Linda S. Bajzatt requested Council?s approval to renew the Janitorial Services Contract for Nanette Paz for the period beginning January 1, 2019 through December 31, 2019; total year compensation is $1,800 or $150.00 per month.  Council Member Fred Young moved to approve the renewal of the Janitorial Services Contract for Nanette Paz for the period beginning January 1, 2019 through December 31, 2019; total year compensation is $1,800 or $150.00 per month; Council Member Richard A. Lynn seconded the motion, and the motion passed 3-0.

 

Clerk-Treasurer Linda S. Bajzatt requested approval to pay the full retainage of $15,280.00 due to Summer Chase Construction. Council discussion ensued with agreement that Summer Chase had recently met with Mrs. Anker?s complaints of water damage and made repairs as needed. Council Member Fred Young moved to approve payment of full retainage in the amount of $1,280.00 to Summer Chase Construction; Council Member Richard A. Lynn seconded the motion, and the motion passed 3-0.

 

Clerk-Treasurer Linda S. Bajzatt express concern about a continuing water leak from a water line not owned by the Wolcott Municipal Utilities; its location is west of the town on US24 and  users include Michael Behrens house, M & H Fleet Trucking Garage, and I-65 Chrome Shop. M & H Fleet had been notified about a significant leak of 23000 gallons. The owner, Mark Holder, had the leak repaired about 6 weeks ago. Since then another significant leak arose in the service line of I-65 Chrome.  The Clerk stated that as of today, no one will claim ownership of the water line, but M & H Fleet has been paying the water bill. The Clerk stated that she has no documentation of when the line was installed, who paid for it, or any record of tap fees being paid. Lengthy discussion of suspected owners, but no conclusion was made. Town Attorney Jacob Ahler suggested that the Council order a title search for easement granted to the property owner. More discussion ensued. No action was taken at this time.

 

Clerk-Treasurer Linda S. Bajzatt presented the Boyce Systems Maintenance Terms and Conditions Acceptance Agreement for approval. Renewal term is January 1, 2109 to December 31, 2019 with the following licensing fees:

            Key-Billing      $2,250.00                    Key-Payroll                 $1,440.00

            Key-Fund        $1,765.00                    Key-Assets                  $   585.00

 Council Member Fred Young moved to approve the renewal of Boyce Systems Maintenance Terms and Conditions Acceptance Agreement; renewal term of January 1, 2109 to December 31, 2019 with the following licensing fee and technical support & maintenance through the term:

            Key-Billing      $2,250.00                    Key-Payroll                 $1,440.00

            Key-Fund        $1,765.00                    Key-Assets                  $   585.00; Council Member Richard A. Lynn seconded the motion, and the motion passed 3-0.

 

Clerk-Treasurer Linda S. Bajzatt presented proposed salary ordinances for 2019 to Council for consideration. Proposed salary ordinances for 2019 included 1) no increase in salaries/wages, 2) 1% increase in salaries/wages, and 3) 3% increase in salaries/wages. Following discussion, Council Member Fred Young moved to approve and adopt the Town of Wolcott Salary Ordinance for Year 2019 for Elected Officials as read with a three percent increase; Council Member Richard A. Lynn seconded the motion, and the motion passed 3-0. Council Member Fred Young moved to approve and adopt the Town of Wolcott Salary Ordinance for Year 2019 for Town Employees as read with a three percent increase; Council Member Richard A. Lynn seconded the motion, and the motion passed 3-0. Said ordinance are as follows:

Town of Wolcott Salary Ordinance for Year 2019 for Elected Officials

Council Members

Council Members of the Town of Wolcott are to be paid $2,920.05 per member per year to be paid from the General Fund in two payments - $1,460.02 on or near June 1, 2019 and $1,460.03 on or near December 1, 2019.

 

Town Attorney

The Town Attorney is to be paid according to contract or agreement between the Town of Wolcott and the attorney and is to be paid from the General Fund.  Additional payment will be applied to the appropriate fund where work is associated.

 

Clerk-Treasurer

Linda S. Bajzatt, Clerk-Treasurer, is a salaried position to be paid bi-weekly @ $1,632.31 per pay to be paid in the following manner:  Up to $14,500.00 from General Fund; the balance shared equally between the Water and Wastewater Funds.  In lieu of participation in Town of Wolcott health insurance program, the Clerk-Treasurer will be reimbursed for premiums incurred from Medicare and supplemental health and pharmaceutical insurances. 

 

Flex Time

The Town of Wolcott may utilize ?time-off? or flexible hours in order to avoid having employees work in excess of forty (40) hours in a work week.  All employees shall obtain approval from their Department Head. A designated Council member must approve flextime scheduling for a Department Head?s usage.

 

A.     Flex time is paid as time for time.

 

B.     Flex time must be used within the forty (40) hour pay period that the on-call/emergency hours were incurred.  If the on-call/emergency hours were incurred at the end of the forty (40) hour pay period and flex-time cannot be utilized within the forty (40) hour work week, then the employee MUST utilize the hours he/she worked over as flex time no later than the following forty (40) hour pay period. 

 

Approved and adopted this 4th day of December, 2018.

 

Town of Wolcott Salary Ordinance for Year 2019 for Town Employees:

Clerk-Treasurer's Office

Employees of the Clerk-Treasurer's Office are to be paid from $10.50 to $18.00 per hour bi-weekly; Wages will be paid 50% from the Water Fund and 50% from the Wastewater Fund, and from the General Fund apportioned to the amount of time worked respectively.

 

Employees of the Clerk-Treasurer's Office shall be paid accordingly: 

Karen K. Evans, full-time Deputy Clerk-Treasurer, is to be paid bi-weekly @ $13.39 per hour with one-third to be paid from the General Fund; one-third from the Water Fund and one-third from Wastewater Fund.  No overtime will be paid or accrued unless approved by Wolcott Town Council.

 

Town Marshal's Office

James M. Herre, Town Marshal, is to be paid bi-weekly @ $1,972.65 per pay to be paid from the General Fund. This is a salaried position; no overtime will be paid or accrued unless approved by Wolcott Town Council.

 

Michael L. Powell, full-time Deputy Marshal, is to be paid bi-weekly @ $1,552.41 per pay from the General Fund.  This is a salaried position; no overtime will be paid or accrued unless approved by Wolcott Town Council.

 

Part-time deputies can be paid $15.00 per hour to $18.00 per hour bi-weekly, depending on experience.  Wages are to be paid from the General Fund.

 

 

Water, Wastewater & Street Departments

Robert G. Thomas, Water & Street, Superintendent, is to be paid bi-weekly @ $23.58 per hour with two-thirds to be paid from the Water Fund and one-third from the Motor Vehicle Highway Fund. No overtime will be paid or accrued unless approved by Wolcott Town Council.

 

Chad W. Reynolds, Wastewater Superintendent, is to be paid bi-weekly @ $23.08 per hour to be paid two-thirds from the Wastewater Fund and one-third from the Motor Vehicle Highway Fund. No overtime will be paid or accrued unless approved by Wolcott Town Council.

 

Other Town Laborers can be paid $10.50 to $18.00 per hour bi-weekly, based on qualifications, and will be paid 50% from the Water Fund and 50% from the Wastewater Fund and from the Motor Vehicle Highway Fund apportioned to the amount of time worked respectively.

 

Upon certification of Water Operator and Wastewater Operator, employees can earn up to a $4,000 increase to his/her base pay.

 

A $350 dollar clothing allowance will be paid annually to the Water and Wastewater Superintendents and all full-time utilities and street employees for work clothes, specifically five (5) work shirts and five (5) work pants; NO blue jeans. Shirts shall be dress/work shirts and/or polo shirts. All shirts or tops shall be labeled (embroidered or printed) with employee?s name and Town of Wolcott (department is optional). 

The Council of the Town of Wolcott will pay a $55 monthly stipend to each full time employee/officer who is required to carry a cell phone as a requirement of their work.

 

The Town of Wolcott may utilize ?time-off? or flexible hours in order to avoid having employees work in excess of forty (40) hours in a work week.  All employees shall obtain approval from their Department Head. A designated Council member must approve flextime scheduling for a Department Head?s usage.

 

A.     Flex time is paid as time for time.

 

B.     Flex time must be used within the forty (40) hour pay period that the on-call/emergency hours were incurred.  If the on-call/emergency hours were incurred at the end of the forty (40) hour pay period and flex-time cannot be utilized within the forty (40) hour pay period, then the employee MUST utilize the hours he/she worked over as flex time, no later than the following forty (40) hour pay period.

 

Hospital-Surgical/Major Medical Insurance

Town of Wolcott currently agrees to pay the individual premium of the Hospital-Surgical/Major Medical Insurance Plan for the employee, plus 50% of the dependent premium.  This is subject to change by discretion of the Wolcott Town Council. 

 

Group insurance benefits will continue while an employee is on disability leave; however, when in a non-pay status, employees will be responsible for the timely payment of those insurance premiums that are normally deducted from gross pay.

 

Specific details regarding eligibility of coverage are available in the Clerk-Treasurer?s office.

 

 

Accidental Death/Dismemberment Insurance

Town of Wolcott pays the annual premium of Accident Death/Dismemberment Insurance for the employee.

 

Employees who have completed any mandatory Introductory Period may qualify for disability insurance coverage, which will be paid for in full by Town of Wolcott.  Please see the specific plan documents for further explanation of this benefit and its tax implications.

 

Life Insurance

Town of Wolcott pays the annual premium for $35,000 (thirty-five thousand dollars) worth of group term life insurance. 

 

If a covered employee dies, the insured amount will be paid to his or her named beneficiary.  You are responsible for naming your beneficiary and may change that selection by submitting a written request to the Clerk-Treasurer or the insurance provider.

 

Dental Insurance

Town of Wolcott currently agrees to pay the individual premium of the Dental Insurance Plan for the employee, plus 50% of the dependent premium.

 

Section 125

A Section 125 Flexible Benefit Plan will be available to all employees. Phase II (child care, medical reimbursement) will also be made available to all employees.  Any costs incurred by this program will be the responsibility of the employees using the program.

 

Health Savings Account Plan

A Health Savings Account Plan will be available to all employees until a time determined by the Wolcott Town Council or a change in health plans. A Health Savings Account ) is a tax-advantaged medical savings account available to taxpayers in the United States who are enrolled in a high-deductible health plan (HDHP). The funds contributed to an account are not subject to federal income tax at the time of deposit. Funds roll over and accumulate year to year if not spent. HSAs are owned by the individual. HSA funds may currently be used to pay for qualified medical expenses at any time without federal tax liability or penalty.

 

Retirement Plan

All fulltime Town of Wolcott employees are covered by PERF, Public Employee?s Retirement, a retirement program established and maintained by the State of Indiana.  PERF pays benefits to cover workers or their dependents upon retirement, death and, in certain cases, serious illness or injury.

 

Currently, the Town of Wolcott contributes 11.2 % of employees? gross wages for deposit in an annuity savings account.  This contribution rate is determined by PERF and can vary year-to-year.  The contributions and accumulated interest credits are refundable when an employee terminates employment prior to being eligible for benefits.  PERF?s Employer Financed Pension requires ten (10) years of service to become vested, and is paid by the Town of Wolcott, based on an employee?s length of employment, average salary and age at retirement.

 

The plan includes a provision for employee tax deferred compensation contributions.

 

Questions concerning PERF should be directed to the Clerk-Treasurer.

 

 

Leave

 

Time Off to Vote

Employees who are eligible to vote but do not have sufficient time outside of regular working hours to vote in statewide elections may request time off to do so. Such time off will be paid and time will be granted at the discretion of your supervisor.

 

Jury Duty

The Town Council encourages you to fulfill your civic responsibilities by serving jury duty when summoned.  Regular full-time employees shall be paid their regular pay while on jury duty, and must return to the Town of Wolcott any jury pay received, excluding mileage and meal reimbursement.

 

However, you must inform your supervisor or the Clerk-Treasurer as soon as possible after receiving a jury summons so that arrangements can be made to accommodate your absence. You will be expected to report for work during your jury service whenever the court schedule permits.

 

Insurance benefits will remain in effect and unchanged for the full term of your jury duty absence.

 

Time Off from Work in Connection With Court Cases

We recognize that an employee might be subpoenaed or otherwise required to serve as a witness in court cases or arbitrations.  If you must appear in such a proceeding, immediately notify your supervisor or the Clerk-Treasurer.

 

You will not be paid for the time you are away from work participating in a court case or arbitration, but may use available vacation and personal days to cover the time.

 

You will not be terminated solely for an absence made necessary by participating in a court case or arbitration.

 

FMLA

Family and Medical Leave

You are eligible for family and medical leave if you have worked for Town of Wolcott for at least 12 months and have put in at least 1,250 hours during the 12 month period before the leave is to begin.

 

Reasons for the Leave

You are entitled to take up to 12 workweeks of unpaid leave:

    To attend to the birth, adoption or foster care placement of your child

    To attend to the serious health condition of your child, spouse or parent, or

    To receive care for your own serious health condition.

 

A serious health condition means an illness, injury, impairment or physical or mental condition during which you are incapable of working that involves either:

    Treatment requiring inpatient care in a hospital, hospice or residential care facility,

or

    Continuing treatment by a health care provider for a condition that lasts more than three consecutive days, or for pregnancy or prenatal care or for a chronic health condition which continues over an extended period of time, requires periodic visits to a health care provider and may involve occasional episodes of incapacity, such as serious asthma or diabetes.

 

It also includes a permanent or long-term condition such as Alzheimer?s, a severe stroke and terminal cancer. In addition, leave may be used to cover absences due to multiple treatments for restorative surgery or for a condition which would likely make you incapable of working for more than three days if not treated, such as chemotherapy or radiation treatments for cancer.

 

Substituting Paid Leave

You must substitute accrued vacation or personal leave time for family and medical leave.  If the request for leave is due to your own serious health condition, you must first exhaust all accrued sick leave time. Any accrued vacation or personal leave time will then be used.  Your total FMLA leave time, which may include paid vacation and sick time, may not exceed 12 weeks.

 

Types of Leave

Leave due to the birth or placement of a child must be taken in one continuous 12 week segment and must be taken within 12 months of the birth or placement of the child.  You may take leave due to your own or a family member?s serious health condition in:

    One continuous 12 week segment

    An intermittent schedule, such as one day off each week, or

    A reduced schedule, such as beginning two hours late, twice a week.

 

Notice of Leave

If your need for leave is foreseeable, you must give 30 days prior notice if possible.  If your need for leave is due to a planned medical treatment, make every attempt to schedule the treatment so as not to unduly disrupt the work of your department.  If your need for leave is not foreseeable, you must request it as soon as practicable.

 

Medical Certification

If you request a leave due to your own or a family member?s serious health condition, you must provide medical certification from an appropriate health care provider. The medical certification must include the date on which the condition began and its probable duration.  You may be denied leave if you do not provide satisfactory certification.  Town of Wolcott may also require a second opinion or third opinion as to a serious health condition, at our expense.

 

Outside Employment

You may not work for outside employers while on family and medical leave with Town of Wolcott.

 

Returning to Work

If your leave is due to your own medical condition, you are required to provide medical certification that you are able to resume work before returning.  Both you and your health care provider must complete a Return to Work Medical Certification.

 

Upon returning to work, you will be restored to your former position or to an equivalent position with the same employment benefits and pay if possible.  If you do not return to work at the end of the leave and do not notify Town of Wolcott of your status, you may be terminated.

 

Benefits During Leave

Taking family and medical leave will not cause you to lose any employment benefits accrued prior to the first day of leave and the leave period will be treated as continued service for purposes of determining vesting and eligibility to participate in any retirement plan in effect.

 

Town of Wolcott will maintain your insurance benefits while you are on leave, although you may be required to pay your portion of the premium.  However, if you do not return to work after the leave, you may be asked to reimburse us for maintaining insurance coverage during the leave.

 

Misrepresenting Reasons for Leave

If you intentionally misrepresent the reasons for requesting family and medical leave, you may be discharged.

 

Bereavement Leave

In the case of death within the immediate family, the employee may be permitted up to seven consecutive days with pay immediately following such death.  These days are to be taken as needed and shall be authorized by the Council President; if he is unavailable, authorization must be received by any Council Member.  Immediate family is defined as father, mother, brother, sister, spouse, child, grandparent, grandchild, and similar relationship established by marriage, or any other person who is living in the employee?s household.  You should notify a Council Member, the Clerk-Treasurer, or your department head immediately.

 

Employees may be permitted two days with pay for the death of a relative who is not an immediate member ? including an aunt, uncle, nephew, niece, brother-in-law, sister-in-law, or first cousin.

 

Three days will be granted for the death of a relative who is not an immediate member if the funeral is more than 200 miles away (one way).  If you need to take additional days off from your regular work schedule, you must receive authorization from the Council President or a Council Member.

 

Absence for other funerals will be considered personal leave.

 

Your supervisor or Council Member must approve all bereavement time. Town of Wolcott may request verification of the facts surrounding the leave and grant or deny the leave as deemed appropriate. Bereavement leave will not be paid if it occurs when the employee is on vacation or leave of absence, absent due to illness or injury, or not working due to a paid holiday.  You will be paid only for days lost from your regular schedule.

(Amended January 3, 2006, Resolution No. R2006-02)

 

Vacation & Holidays

 

Vacation

Vacation time off with pay is available to active, fulltime employees to provide opportunities for rest, relaxation and person pursuits.  These employees are eligible to earn and use vacation time as described in this policy.

 

You shall accrue vacation time as hereinafter set out.  The amount of paid vacation time you shall receive increases on January 1st of your anniversary year of your employment, as shown in the following schedule:

            Length of Employment                                   Eligible Vacation Time

0-12 Months                                                   Approval required by 

                                                                Town Council

            After 1 year                                                     5 days/40 hrs. per year

            After 3 years                                                   10 days/80 hrs. per year

After 10 years                                     15 days/120 hrs. per year

After 15 years and thereafter              20 days/160 hrs. per year

 

No vacation shall accrue while you are on unpaid leave of absence.  No temporary employee or part-time employee is eligible to accrue vacation.  Vacations may not be taken in advance of having earned them and only current employment time shall be used in computing vacation time.

Once you enter an eligible employment classification, you will begin to earn paid vacation time according to the schedule.

 

Vacation time shall be taken in no less than four (4) hour increments for regular employees and six (6) hour increments for police and must be scheduled in advance and approved by your department head or elected official.  Supervisors must schedule vacation time in advance and obtain approval from an elected official.

 

To take vacation, you should request advance approval (as soon as possible) from the Town Council.  Requests will be reviewed based on a number of factors, including business needs and staffing requirements.  Requests must include the following:

  The amount of vacation time being requested with specific identification of the dates, days, and time.

  Vacation request must be made in advance. Vacation request must be made at least two (2) weeks in advance when utilizing more than one (1) day.

  Use of Personal/Sick Days in conjunction with your vacation days will be allowed at the discretion of the Council President, depending on circumstances.

 

Vacation time off is paid at the employee?s base rate at the time of vacation.

 

In the event a holiday falls while you are on vacation, you will not be charged a vacation day for that holiday.

 

If you voluntarily leave or are terminated of employment, you are not entitled to payment for the unused balance of your vacation time. Payment for unused vacation time, other than at termination is not allowable.  Payment for unused vacation time, other than at termination, may be included in your last regular earnings paycheck, if possible, or in a separate check.

 

Your termination date may not be extended to include unused vacation time.  Your termination date shall always be the last day worked.

 

You are encouraged to use available paid vacation by the end of your anniversary year as vacation time cannot be carried over to the following year, unless approved by the Town Council.  This means that by the end of fiscal year (January-December), vacation time must be use or you will forfeit any vacation time left.  Appropriate compensation will be made only by approval of the Town Council.

 

Should a holiday occur during your vacation, you may add an additional day, either at the beginning or end of the vacation period, with your supervisor?s or elected official?s approval.

 

Town of Wolcott reserves the right not to approve a vacation request if it will interfere with Town operations.  Whenever possible, employees? requests for vacation will be accommodated, but where scheduling conflicts arise, seniority will prevail.

 

Employees who voluntarily leave employment with the Town of Wolcott will not be compensated for accrued unused vacation.  If you are terminated from employment with the Town of Wolcott, you will forfeit all accrued vacation time.

 

Holidays

 

Town of Wolcott observes the following holidays:

 

1.                  New Year?s Day

2.                  Good Friday (Friday preceding Easter Sunday)

3.                  Presidents? Day

4.                  Memorial Day

5.                  Independence Day

6.                  Labor Day

7.                  Veterans Day

8.                  Thanksgiving Day

9.                  Day after Thanksgiving

10.              Christmas Eve

11.              Christmas Day

You will be paid for these holidays if you:

    Are a fulltime employee who has worked at least 30 days at the Town of Wolcott, and

    Have worked the full day before and the full day after the holiday ? unless time off has been approved in advance as vacation or personal days.

 

If a recognized holiday falls on a weekend, it may or may not be observed without prior order from the Town Council.

 

You will work four hours (half of the work day) for the following recognized holidays, and be paid for the other half of the day (four hours) as a holiday:

1.                  New Year?s Eve

2.                  Christmas Eve

 

Employee Paid Holidays will not be considered as time worked for the purpose of computing overtime pay.  Pay for an Employee Paid Holiday will be at your regular rate of pay.

 

Sick Days

Fulltime employees shall be eligible for sick leave after completion of the 90-day probationary period.  Days are awarded on a calendar year basis, at the rate of one (1) day per quarter (4 days per year), with the year beginning January 1.  You shall be allowed to accumulate a maximum of 45 work-days or 360 hours of sick leave.  No time will accrue after the 45 days.

 

To be eligible for a sick day due to illness or injury, you must call in each day to your supervisor, Council Member, or the Clerk-Treasurer no later than 15 minutes after your usual start time for work, if possible.  The respective notified person must also be contacted on each additional day of absence.  If you do not call in, the absence will be considered unexcused and you will not be paid for it.

 

The Town of Wolcott reserves the right to request a physician?s statement verifying the disability and its beginning and expected ending dates.  If such a physician?s statement is requested and you cannot produce it, the absence will be considered unexcused and you will not be paid for it. Such verification may be requested for other sick leave absences and may be required as a condition of paying sick leave benefits.

 

If you are absence for three (3) or more consecutive days due to an illness or injury, you may be asked to provide a physician?s verification that you may safely return to work.

 

Sick days paid must be made up by working the hours of that sick time paid before overtime will be paid at time and a half.  Sick days will not be paid out upon retirementresignation or termination.  Accumulated sick days may be used upon retirement.

 

Following a sick leave of 14 calendars days or more, you will be required to provide a physician?s verification that you may safely return to work.

 

Sick days may not be used in advance of earning the time.  Sick leave benefits are solely intended to provide income protection in the event of illness or injury, or used for such circumstances as an employee?s or a family member?s illness, for an employee?s or family member?s doctor?s appointment, or when an employee is responsible for the care or treatment of his/her sick child or family member.

 

Sick leave benefits will be calculated on the basis of your base pay rate at the beginning of the absence and will not include any special forms of compensation.  Your ?base pay rate? is determined by dividing the weekly rate of pay by the hours normally worked.

 

Abuse of sick leave privilege can be used as consideration in disciplinary actions. The Clerk-Treasurer will keep an individual up-to-date record on all employees.

 

Personal Days

Fulltime employees shall be eligible for personal leave after completion of the 90-day probationary period.  Days are awarded on a calendar year basis, at the rate of one (1) day per quarter (4 days per year), with the year beginning January 1.  You must use personal days by December 31st of each year, as unused personal days may not be carried over to the next calendar year, and unused personal days shall not be converted to sick days at the end of the year.   Paid personal days can be used for any reason.

 

You will not be paid for accrued unused personal days on termination.

 

 Paid personal days are available with the following provisions:

         Unless an emergency exists, proper notification must be made to one of the Town Council Members or the department head one day in advance of the day you would like to use to prevent the absence from being considered unexcused. Again, approval of the absence shall be based on staffing requirements and business needs of the department.

         Any applicable pay deductions or pay considerations will be based upon your regular rate of pay.

Personal days may be used in half-day increments, as deemed appropriate by the department head or Council Member.  Unpaid Personal Days will not be allowed if any vacation time or paid personal days remain.

 

More than four (4) Unexcused Days per year by you will be grounds for consideration of termination of employment by the Town Council.

 

All Unapproved Vacation Days that do not fall under Paid Vacation, Employee Paid Holiday, and Personal/Sick Days will be considered Unexcused Days.

 

It is your responsibility to notify the Clerk-Treasurer if the absence is to be considered as a paid sick day, paid personal day, or paid vacation day.

 

Personal Leave

A personal leave of absence without pay may be granted for various reasons, such as continuing education, newborn infant, child or family care.  Personal leaves shall be for a period not to exceed one (1) year, must be requested in writing by you, and must receive prior approval of the Executive Council of the Town of Wolcott if the leave is to exceed thirty (30) days.  Group insurance benefits will continue while you are on personal leave; however, when in this non-pay status, you will be responsible for the timely payment of those insurance premiums that are normally deducted from gross pay.

 

Absence Due to Injury (Work-Related)

Absence due to injury incurred in the course of your duties shall not be fully charged against your sick leave days.  The Town of Wolcott shall pay you for the first five days off due to a work-related injury; you will have to use sick, personal or vacation time, if accrued, for the sixth and seventh day off.  If you have no sick, personal or vacation time accrued, you will receive no pay for the sixth and seventh day off from the Town of Wolcott.  The Town of Wolcott shall pay to you the difference between your salary and benefit received under the Indiana Workman?s Compensation Act for the duration of such absence.

(Amended January 3, 2006, Resolution No. R2006-01).

 

Military Leave

A military leave of absence will be granted to all full-time Town of Wolcott employees to attend scheduled drills or training, or to respond to call to active duty with the U.S. Armed Services.  Employees with appropriate military orders will be granted paid leave for annual training for Reserve or National Guard for a period of up to fifteen (15) days per year.  Such military leave will not be ?charged? against your vacation time, and seniority will continue to accrue in the same manner as for employees not on military leave.

 

Subject to the terms, conditions and limitations of the applicable plans for which you are otherwise eligible, the employer will continue to provide health insurance benefits for the full term of the annual training period.

 

Employees on two-week active duty training assignments or inactive duty training drills are required to return to work for the first regularly scheduled shift after the end of training, allowing reasonable travel time.  If you are on longer military leave, you must notify the employer of the intent to return to employment in accordance with all applicable state and federal laws.

 

Upon returning from military Leave of Absence, you will be reinstated to the same position or one of comparable status and pay, provided you are discharged from military status under honorable conditions, and you make a request for reinstatement within thirty (30) days after release from active duty or one year after release from hospitalization due to military accident.  You must also be qualified to perform the normal duties of the occupation for which you are being considered.

 

Approved and adopted this 4th day of December, 2018.

 

 

NEW BUSINESS

 

Council Member Fred Young moved to re-schedule the January 1, 2019 meeting to Wednesday, January 2, 2019 at 6 pm in the Community Room of the Wolcott Town Hall.Council Member Richard A. Lynn seconded the motion, and the motion passed 3-0.

 

 

 

At this time, business owner, Renee Anker, entered the meeting. Mrs. Anker reported the Winter Wonderland festival was a success with over 275 people attending. She stated that the food vendors ran out of food quickly. She stated that the Wolcott community did well and she thanks them for their enthusiasm and participation.

 

Secondly, Mrs. Anker stated that she wanted to express her disappointment with the Council  and Summer Chase Construction for not properly investigating the Blight Demolition project and for not taking preventative steps to keep water from damaging her shop. Renee Anker cited damages such as a warped floor and water damaged wall. Discussion about Summer Chase making repairs and her dissatisfaction of how her wall was repaired. Further discussion ensued.  Council Vice-President Michael J. Johnson thanked Renee Anker for coming to the Council tonight and stated that the Council will follow-up on her building and the American Legion building to ensure that there are no further leaks.

 

There being no other business, the accounts payable register was approved and signed for the following amounts:

 

Accounts Payable

General Fund                                                        $33,111.10

Motor Vehicle Highway Fund (MVH)                      8,972.57

Park & Recreation                                                       640.59

Blight Clearance Grant                                             8,000.00

Cumulative Capital Improvements                               175.00

CEDIT                                                                        800.00

Water Operating Fund                                            21,306.71

Wastewater Operating Fund                                   14,003.73

Wastewater Bond & Interest                                     1,890.00

Stormwater                                                                    14.00

Ambulance                                                             29,811.52

Waterworks Construction                                         7,888.88

Payroll                                                                    44,848.66

Payroll Federal W/H                                                 2,778.41

Payroll FICA/Medicare W/H                                    8,437.30

Payroll State/County W/H                                        2,694.06

Payroll Perf W/H                                                         759.80

Payroll PERF Corp Share                                         2,094.26

Payroll Health Savings Account                                  190.00

Payroll Medical                                                           872.03

Payroll Liberty Nat?l                                                   253.92

 

GRAND TOTAL                                              $189,542.92

 

Payroll Docket                                                   $ 11,023.30

     Payroll Ending 11/12/2018

 

Payroll Docket                                                   $ 11,160.29

     Payroll Ending 11/26/2018

 

 

Utility Adjustments                                                $-271.09

 

Council Member Fred Young moved to adjourn the meeting; the motion was seconded by Council Member Richard A. Lynn; and the motion passed 3-0.

 

2019 Town of Wolcott, Inc.  ::  All Rights Reserved  ::  privacy policy-site map