Minutes of the November 27, 2018 - Special Session11/27/2018
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TOWN OF WOLCOTT SPECIAL SESSION

 

The Council of the Town of Wolcott met Tuesday, November 27, 2018, 2018 at 6:00 p.m., in the Community Room of the Wolcott Town Hall for a Special Session primarily to discuss the Waterworks Construction bid award recommendation and to review and update the funding procedures and proposed schedule of dates.

 

Vice President Michael J. Johnson opened the meeting by asking all present to join in saying the Pledge of Allegiance.

 

Council Members Present

Council Vice President Michael J. Johnson, Council Members Fred Young and Richard A. Lynn.

 

Council Members Absent: Council President, Michael A. Yelton and Council Member Stephen Shemerhorn.

 

In attendance were: Clerk-Treasurer Linda S. Bajzatt, Deputy-Clerk Karen Evans, Wastewater Superintendent Chad Reynolds, water & Streets Supt. Robert Thomas, and Town Attorney Jacob A. Ahler. Also present were: White County Commissioner John Heimlich, President; White County Economic Development Executive Director Randy Mitchell, Robert Bellucci of Commonwealth Engineers Inc., resident Jon Evans, and Jeff Rowe of HJ Umbaugh Associates..

 

Robert Bellucci of Commonwealth Engineers Inc. presented the Council with the certified tabulations and results of bids submitted on November 19, 2018 for Division ?A? Water Treatment Plant and Division B? Distribution System Improvement as follows:

Division ?A? Water Treatment Plant ? Three bids were received:

1.       Reynolds Construction, LLC         Base Bid:  $1,873,000.00

2.      Robert E. Crosby, Inc.                   Base Bid:  $1,936,000.00

3.      Thieneman Construction    Base Bid:  $1,960,000.00

Mr. Bellucci stated the Engineer?s Estimate for Division ?A? was $1,955,000.00 and that Commonwealth Engineers, Inc. has worked with Reynolds Construction, LLC on past projects with great success. Mr. Bellucci stated that the references listed by Reynolds Construction, LLC within the bidding documents had been contacted, and all were positive.  Therefore, Mr. Bellucci stated that the Engineer?s recommendation, pending review and approval by the funding agencies and the Town?s attorney, that the Wolcott Town Council accept the low responsive, responsible base bid from Reynolds Construction, LLC in the amount of $1,873,000.00.

Council Member Fred Young moved to accept the tentative bid award recommendation of Reynolds Construction, LLC, bid base of $1,873,000.00; Council Member Richard A. Lynn seconded the motion; and the motion passed 3-0.

 

Division ?B? Distribution System Improvement ? Four bids were received:

1.      TGB Unlimited, Inc.                      Base Bid & Alternates:   $1,546,021.20

2.      F&K Construction Inc                   Base Bid & Alternates:   $1,559,095.00

3.      Atlas Excavating, Inc                     Base Bid & Alternates:   $1,853,937.00

4.      LGS Plumbing Inc.                        Base Bid & Alternates:   $2,129,261.00

Mr. Bellucci stated the Engineer?s Estimate for Division ?B? was $1,620.021. He stated several references listed by TGB Unlimited, Inc. within the bidding documents had been contacted, and all were positive.  Therefore, Mr. Bellucci stated that the Engineer?s recommendation, pending review and approval by the funding agencies and the Town?s attorney, that the Wolcott Town Council accept the low responsive, responsible base bid from TGB Unlimited Inc. in the amount of $1,546,021.00.

Council Member Fred Young moved to accept the tentative bid award recommendation of TGB Unlimited Inc, bid base of $1,546,021.00; Council Member Richard A. Lynn seconded the motion; and the motion passed 3-0.

 

Mr. Bellucci advised that the final award must wait until financing is secured.  Bid documents and Commonwealth Engineers, Inc. certified bid tabulations are on file in the Clerk-Treasurer?s office.

 

Robert Bellucci then presented the Amendment to Owner-Engineer Agreement, Amendment No. 2 for current Council officers signatures and approval.  Mr. Bellucci explained this amendment does not alter the terms of the Agreement, but in fact, exhibits a ?zero net adjustment? for the design change of installing the 10? water main from a proposed western easement to now installing the main on Lee Street and other side streets.  Council Member Fred Young moved to approve the Owner-Engineer Agreement, Amendment No. 2 as read; Council Member Richard A. Lynn seconded the motion; and the motion passed 3-0.

 

Jeff Rowe of HJ Umbaugh Associates presented the timetable for the closing of Bank of Wolcott Bond Anticipation Note on December 12, 2018 with Indiana Bond Bank and USDA Rural Development. The Notice to Proceed to the recommended bidders cannot occur until after the Bank of Wolcott BAN is paid. Mr. Rowe explained that the IBB loan will include the low bid amounts, contingency amount of up to 6%. The IIBB loan rate will be set at 2% interest or lower. Mr. Rowe stated that Umbaugh will assist in preparing an asset management plan which is required by USDA Rural Development. The average total annual payment to USDA is $77,588.00. Mr. Rowe stated that all closing and financial documents will be presented to the Council President for signature with the Clerk-Treasurer attesting as soon as possible, and all interested parties will be included in the closing electronically.

 

White County Commissioner John Heimlich and White County Economic Development Executive Director, Randy Mitchell, presented the Council with an update on the Mid America Commerce Park.  EggLife is actively reconstructing the building for their means, and has shown interest in an additional 10 acres to the south and a  possible five acres west of town.  SpyGlass LLC, a food processing plant, has shown interest in building along 1100 West and the railroad.Mr. Heimlich stated that there are several very interested companies who will need more water than Wolcott Municipalities can provide, potable water or fire protections, if these companies decide on White County.  Mr. Heimlich stated that White County has been in discussion with the Town of Remington to provide the addition water that may be needed; this being more cost effective to the project and may be easier to attain. More discussion ensued.

 

Council Vice President Michael J. Johnson thanked Mr. Heimlich and Mr. Mitchell, Mr. Rowe and Mr. Bellucci for all of their input and participations in the town?s projects.

 

There being no other business, Council Member Richard A. Lynn moved to adjourn the meeting; the motion was seconded by Council Member Fred Young; and the motion passed 3-0.

 

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